Skip to Content

Clerks Local and Area Meetings

Related pages:

Data protection for meetings

George Fox's Bible and sea-chest Advice on data protection and information is given in Data Safety and Information Security Guidance Notes for Meetings (updated in November 2008) [PDF: 114kb - new window].

 

Picture information

 

An editable copy of the revised Sample Consent Form [Word: 49k – new window] can be downloaded and saved on your computer. The summary statement can be printed on the reverse of the consent form.

There is also an Information Sheet on the contact database (updated October 2008) [PDF: 46kb - new window] explaining how personal information on the database is used.

Paper copies of these documents are also available from Quaker Communications - please email peters@quaker.org.uk for more information.

Area meetings which have registered with the Charity Commission need to make their own arrangements to comply with the Data Protection Act for themselves and their constituent Local meetings. We have information on the options available for Area meetings and the process of notifying the Information Commissioners Office to register under the Data Protection Act.

Resources for clerks:

  • Monthly mailings are sent out by the Recording Clerk's Office to Clerks on the second Tuesday of the month. Monthly Mailings lists the latest contents.
  • Advice if you look after your meeting's records and archives: the handout (Paper/Files/Records/Archives) is now obsolete and has been replaced by a newly published handbook called Custodians of Records
  • Training courses for Clerks are arranged by Woodbrooke Quaker Study Centre.
  • Queries of church governance can be referred to the Assistant Recording Clerk Michael Hutchinson. 020 7663 1124, fax 020 7663 1001.
  • There is some Recommended Reading for Clerks

A copy of the Minute of appointment of each Clerk should be sent with full contact details and dates of service to updates@quaker.org.uk so as to keep our database up to date. Contact details published in the Book of Meetings are considered public information, Yearly Meeting staff may give these to an enquirer without asking for further permission.