From the outside the clerk appears like a cross between a chair and a secretary. Clerks prepare the agenda, do the necessary administration and guide the meeting through the items of business.

[QUOTE-START]

The clerk needs to have a spiritual capacity for discernment and sensitivity to the meeting...

- Quaker faith & practice 3.12

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The clerk has to discern the outcome (often called 'the sense of the meeting') of each item and prepare a minute.

The final decision about whether the minute represents the sense of the meeting is the responsibility of the meeting itself, not of the clerk.


More support for clerks

    Resources

    The Book of Meetings

    The Book of Meetings is an annual publication produced by Britain Yearly Meeting giving details of meetings and other Quaker groups throughout Britain and Ireland.

    It also includes details of contacts for central work carried out on behalf of meetings by Britain Yearly Meeting, and for some key Quaker organisations around the world.

    Information includes location addresses and dates and times of Quaker meetings. Copies are available from the Quaker Centre bookshop, 020 7663 1030, and new revisions are produced annually. Publication is usually late March to April.

    Monthly mailings

    Clerks' monthly information mailings are sent to the clerks or correspondents of local and area Quaker meetings on the last Tuesday of the month. Each mailing contains a summary covering letter that suggests appropriate action to take.

    The covering letters and most of the supporting documents can be downloaded and links are given to the relevant websites.

    Governance Gold

    Governance Gold comes with the clerks' monthly mailing and gives brief details of changes to practice or other governance matters of relevance to clerks of local and area meetings.

    Right Ordering

    A handbook of business practice within the area meeting

    A useful resource created by Luton & Leighton AM about Quaker business procedures and responsibilities in the organisation of church affairs. An up-to-date version of Right Ordering is available on Luton & Leighton Area Meeting's website.

    Support

    General support

    The Support for Meetings Officer can help with general and specific enquiries about the life of the meeting or the Quaker business method.

    Area meeting clerks' cluster

    An email cluster provides a forum for area meeting clerks to share ideas and experience.

    To join please contact the Meeting Relationships Officer: leslieb@quaker.org.uk or on 020 7663 1019.

    Data safety

    Information about data safety and information security for meetings, as well as links for guidance for area meetings regarding registering with the Information Commissioner's Office is available on the data safety page in the support for meetings section.

    Queries may be emailed to datasafety@quaker.org.uk.

    Contact details published in the Book of Meetings are considered public information, Yearly Meeting staff may give these to an enquirer without asking for further permission.

    Appointments

    A copy of the minute of appointment for each clerk and assistant clerk should be sent with full contact details and dates of service to updates@quaker.org.uk so that we can keep our records up to date.

    Meeting records

    Advice on keeping your meeting records and archives is available in guidance for records custodians and librarians.

    Training and events

    Training courses for Clerks are arranged by Woodbrooke Quaker Study Centre.



    Contact us

    Michael Booth
    Support for Meetings Officer
    (queries on church governance)
    020 7663 1023
    michaelsb@quaker.org.uk