Handbook for meetings
Data Protection Handbook for Meetings (PDF)
Templates and guides
- Data Protection Policy Area Meeting template (Word)
- BYM Privacy Policy template (Word)
- Data consent form template (Word)
- Data Subject Access Request Procedure (PDF)
- Data Subject Access Request Form (Word)
Other guidance
The Information Commissioner's Office has an advice line for small organisations on 0303 123 1113 (select option 4).
- Password and security guidance for IT safety (pdf) New 2025
- Guide to GDPR 2018 (PDF) Revised March 2018
- Guide to data audit 2018 (PDF)
- Blank data audit template (Word)
- Text of talk given by Lisa McQuillan (member of Data Protection Group at Friends House) at Yearly Meeting 2018 'GDPR for meetings' (Word)
- Information sheet on the Britain Yearly Meeting's contact database. Please contact the Data Protection Group (see below) for a copy.
- When you email more than one person you can reveal personal information - their email addresses. Here is a guidance note about being considerate of Friends when emailing (Word).
- For information
on how to improve the cyber security of your meeting see the
Cyber Security: Small
Charity Guide
on the National Cyber Security Centre website.
Find a meeting
Britain Yearly Meeting lists details of Quaker meetings on its website. Contact details listed on the find a Quaker meeting page are considered public information. Yearly Meeting staff and others may give these to an enquirer without asking further permission.
ICO Registration
All area meetings should read the ICO advice for small organisations to see whether they are required to register with the ICO. Most meetings will be required to register regardless of whether they are registered charities or not.