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Guidance notes

The purpose of these grants is to provide support to Quaker (or Quaker-supported) projects focused on sustainability.

For the purpose of these grants ‘sustainability’ is used to refer to projects that help to build low-carbon, sustainable communities and includes those that address the link between environmental issues and economic sustainability and/or the link between environmental issues and conflict and peace concerns.

QPSW is interested in supporting interesting and engaging projects, which get people thinking and which have an influence that stretches beyond the particular intervention being funded. When planning your application it may help to think about some of these questions:

  • How is the project educational?
  • How could you extend its reach? Could it include people beyond the meeting? How could the impact be deepened?
  • Is its primary purpose to cut carbon, connect people to the Earth, engage in politics, speak out, or challenge unsustainable and unjust economics? Or more than one of these things?
  • Is it fun? Positive? Does it excite people? Does is get people thinking more deeply?
  • How does it enable people to take action or behave differently in the future?

Not all these questions will necessarily apply to your project.

For the purpose of these grants, ‘project’ refers to any initiative, small or large. A project may be something as small as expenses or materials for an event, or as large as a community-wide engagement initiative. Think creatively – a large project can be broken down into many smaller ones.

Eligibility

  • The project must be initiated or supported by a local or area meeting. The project need not be Quaker-led (and collaborative projects are encouraged) but there should be significant Quaker involvement.
  • Applicants should be able to provide a minute of support from the meeting, and if the grant is for a project that affects the fabric of the building a minute from the beneficial owner of the meeting house (usually the area meeting).
  • The project should be intended to address sustainability (see explanation above), whether through practical action or educational or exploratory work.
  • If you are submitting an application to support an infrastructure project (e.g. insulation or renewable energy installation or anything else that affects the fabric of the building) you must be able to demonstrate how this is an appropriate step in the process of ‘greening’ your building. The project should be based in Britain.
  • Grants are intended to help facilitate new, or support existing, initiatives. Particular attention will be given to those projects may otherwise happen.

Sums available

  • A maximum of £2000 and a minimum of £100 may be requested.
  • A maximum of £5000 in grants will be distributed annually.
  • Grants are one-off payments, though applicants may be able to re-apply in future years.
  • A grant may provide the sum total of the amount needed by the project, or may only cover a proportion of the costs, though it must comprise no less than 20% of the total.
  • If the grant covers a proportion of the cost, you will need to explain where the balance of funds will come from, how much of this is already secured, how much is still to be secured, and if any risks are foreseen.

Origin of funds

The funds for these grants come from the annual budget of the QPSW Sustainability & Peace programme. Grants are intended to enable meetings that would not otherwise be able to carry out this work on sustainability to do so. They are also a means for Friends to support the work of other Friends across the Society and to strengthen the corporate concern for sustainability.

Reporting and accountability

  • A receipt for the grant will be needed.
  • Recipients of grants will be expected to produce a short narrative and financial report after the project is completed. Edited narrative reports will be publicly available on the BYM website, and perhaps in other documents.
  • Other reporting arrangements may be made on a project-by-project basis. This may include an additional report regarding the impact of the project in the longer term.

Examples of grants

Projects that have received grants in the past include:

  • Tree planting in a meeting house garden and in the community
  • Water conservation in a meeting house
  • Development of a retreat centre with a sustainability focus
  • Training for energy auditors
  • School-based climate action

Applications

  • Application forms are available online and from Sunniva Taylor (see below).
  • All applications must be made on a fully completed application form, though further supporting material can be appended.
  • Applications are considered once a year only.
  • Applicants may be asked to provide further information before a decision is made.
  • Decisions are made by the QPSW Economics, Sustainability and Peace group with professional advice as necessary.

Key dates

  • Application form available: April 2013
  • Closing date for applications: 19 August 2013
  • Decision made and grants distributed: by end November 2013

Further information

We recommend that you contact Sunniva Taylor to discuss your project before applying.

Sunniva Taylor

Telephone: 020 7663 1047

Sustainability & Peace, QPSW, 173 Euston Road, London NW1 2BJ