The purpose of a criminal records check is to identify people who may be unsuitable to work with children or other vulnerable people. It also checks to ensure that the applicant is not legally barred from working with children or vulnerable adults.
Applications for volunteers are free to meetings.
If the application is for a paid position please send a cheque with for appropriate fee made payable to the “Churches' Agency for Safeguarding". For applications made in Scotland see the application form for payment guidance.
Who needs to be checked?
Anyone working with, or having responsibility for children and young people in connection with Quaker meetings should apply for a check. Regulations do not currently allow for checks to be made for people working with vulnerable adults (protected adults) unless the applicant is working with them in a residential setting.
Applying for a DBS check
Methods of applying for a criminal records check are different in England and Wales, Scotland and the Channel Islands. For current information on how to apply in your area please use the following information. We encourage all applications to be made online. If you need to use a paper form please contact, firstname.lastname@example.org, as it is not possible to download the application form.
England and Wales
Criminal records checks are carried out by the Disclosure and Barring Service. They used to be carried out by the Criminal Records Bureau, hence the acronym CRB check may still be seen or used in some circumstances.
The Protection of Vulnerable Groups (PVG) scheme helps to ensure that people who have regular contact with children and protected adults do not have a known history of harmful behaviour.
People who are working or volunteering with children and protected adults are required to join the scheme. Once someone has joined the scheme it is comparatively simple for current information to be obtained by an existing or new employee or voluntary organisation with which they are working (with the permission of the individual).
To obtain official forms for the PVG scheme, please contact the Churches' Agency for Safeguarding (CAS), who will ask a few questions so they can send out the correct forms to you.
For more information about the scheme visit the relevant websites listed below:
- Churches' Agency for Safeguarding advice on the Scottish PVG scheme
- Disclosure Scotland: An executive agency of the Scottish Government
General Meeting for Scotland has worked on a list of standard job titles with Disclosure Scotland. It is important to use one of the agreed titles – if they seem inappropriate, then contact the Churches' Agency for Safeguarding for advice.
Channel Islands and the Isle of Man
These islands each have their own legislation and carry out checks using their own government agencies. For the most accurate information search online using the term 'criminal records checking in' followed by the island that you need to find out information from.
Who can verify a disclosure application?
Verifiers check that the form has been correctly completed and sufficient proof of the applicant's identity has been seen. Guidance for verifying Quaker criminal records checks is produced by the Churches' Agency for Safeguarding.
All area and local meeting clerks, co-clerks and assistant clerks whose appointment is reported to BYM staff are listed as verifiers (for the period of their appointment). Additional verifiers can be appointed by meetings, details of the minute of appointment should be sent to Michael Booth in Quaker Life.