Event and activity management

This policy covers a range of procedures and guidance which ensure that legal obligations and insurance requirements are met. It enables those running events to follow good practice and to take all reasonable care to work in safe ways while considering the physical, emotional and spiritual well-being of children and young people. These documents can be adapted for use in other settings and include examples of forms that can be amended to suit your event.

If you are using these for another event, such as a link group or regional Quaker event you must ensure that you meet the requirements of your own organisation, venues you use and your own insurance provider. 

Full Event and Activity Management Policy [Word: 72KB - new window]

Procedures detail measures that staff and/or volunteers are required to undertake, whether this is a legal obligation or an insurance condition. Guidance reflects good working practice, is based on cumulative experience and seeks to address questions and issues that may arise in planning and running events. 

Procedures

• Emergency protocol [Word: 200KB - new window]
• First aid [Word: 48KB - new window]
• Insurance and record keeping [Word: 182.5 KB - new window]
• Handling of comments, suggestions and complaints [Word: 56KB - new window]
• Use of images [Word: 164KB - new window]
• Risk assessment and form [Word 46KB - new window]
• Pastoral care procedures and pastoral concern form [Word: 75KB - new window]
• Anti-bullying procedures [Word: 191KB - new window]
• Consent and information form [Word: 114KB - new window]
• Incident/accident reporting form [Word: 185KB - new window]

Guidance

• Event aims and intended outcomes [Word: 165KB - new window]
• Boundaries [Word: 50KB - new window]
• Smoking [Word: 162KB - new window]
• Drugs and prohibited substances [Word: 108KB - new window]
• Appropriate games and activities [Word: 54KB - new window]
• Managing behaviour issues [Word: 61KB - new window]
• Appropriate physical contact, personal care and restraint [Word: 66KB - new window]
• Provision of medication [Word: 287KB - new window]
• Communicating with young people using social media [PDF: 74kb - new window]