These documents provide support and guidance for those working with children and young people in a Yearly Meeting led Quaker setting and may be useful for adapting for your own events.

The policies, procedures and guidance documents are regularly revised and updated. If you are responsible for activities with children or young people and would like a copy which can be adapted for local or regional youth events please go to https://groups.quaker.org.uk/groups/safe where the documents are saved as Word files.

In the process of adapting these documents remember to check that you are meeting the requirements of your insurers, your organisation and the venue that you are using.

Policy areas

    Equalities

    The equal opportunities check list provides a starting point for incorporating equal opportunities into work with children and young people. This check list includes a summary of Britain Yearly Meetings statement of equal opportunities, the policy which governs centrally managed work.

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    Equal opportunities check list

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    Volunteer involvement

    The Yearly Meeting volunteer involvement policy sets out the procedures and guidance to manage and support volunteers in their service to the Yearly Meeting. This includes the responsibilities of the organisation and also the responsibilities of the volunteers.

    How to implement the volunteer involvement policy is outlined in the document “Processes". Further guidance is included in the documents “Volunteer references" and “Complaints procedures". Additional guidance on working with young people as volunteers can be found in the “Guidelines for working with young people as volunteers". Role outlines and forms are provided as examples of the questions that might be asked and process to follow when recruiting and appointing volunteers.

    These could be adapted for area and regional use. Word versions of these documents can be found at https://groups.quaker.org.uk/groups/safe.

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    Participation

    Participation is about engaging with the experiences and concerns of young Quakers who are active members of the Quaker community and organisation. It is about ensuring children and young people are heard and have the opportunity to contribute to Quakers.

    The participation policy outlines how we are committed to do this at Yearly Meeting led events. A theological basis for young Quakers' participation in decision making gives a theological and spiritual basis for the inclusion of children and young people in Quaker decision making process at all levels, including Quaker meetings for worship for church affairs.

    Participation documents

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    Safeguarding

    Safeguarding is the term to describe protecting children, young people and vulnerable adults from abuse. When you are working with children, young people and adults at risk in a Quaker setting you will need to consider safeguarding and ensure you have a policy and procedures. It is important that those responsible are aware of your policy and procedures and are clear about what to do to ensure appropriate safeguards are in place and what to do in the event of a concern.

    Safeguarding support is available in various ways from Quakers in Britain. If you are concerned about safeguarding in your Meeting, you will find resources here: https://groups.quaker.org.uk/groups/safe. Technical advice and guidance can be sought from the Churches' Child Protection Advisory Service (CCPAS) (name to change shortly) on 03030 031111 or advice regarding DBS / PVG checks from Due Diligence Checking (DDC) on 0845 644 3298.

    If you are looking for guidance about what to do in the event of a disclosure at Yearly Meeting events involving children and young people there is a helpful document 'Disclosure procedures and guidance' in the section 'Event and Activity Management' below.

    For additional advice on Safeguarding you can also contact Britain Yearly Meeting's Safeguarding Adviser: Gill Sewell on 020 7663 1017 or DBS / PVG Adviser: Neil Jarvis on 020 7663 1192. Please contact safe@quaker.org.uk for additional advice or if you're unclear where to find the help you are looking for. Responsibility for safeguarding in worshipping communities rests with the relevant trustee body.

    Event and activity management

    This policy covers a range of procedures and guidance for Yearly Meeting events which ensure that legal obligations and insurance requirements are met. It enables those running events to follow good practice and to take reasonable care to work in safe ways while considering the physical, emotional and spiritual well-being of children and young people. These could be adapted for area and regional use. Word versions of these documents can be found at https://groups.quaker.org.uk/groups/safe.

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    Full event and activity management policy

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    Procedures detail the measures that staff and / or volunteers are required to undertake, whether this is a legal obligation or an insurance condition. Guidance reflects good working practice and is based on cumulative experience. It seeks to address questions and issues that may arise in planning and running events.

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    Contact us

    CYP Administrator
    020 7663 1013
    cypadmin@quaker.org.uk